Privacy Policy

1. Scope

Villa Manager is a private mobile application for the operations of one villa. It is available only to villa owners, managers, staff and family members whose access is issued by an authorized administrator. This policy applies to the Villa Manager mobile application and its official informational website.

2. Who is responsible for the data

The operator of Villa Manager is Mykyta Tkachenko, Cyprus.

3. Data we process

Account and access data

• name;
• email address;
• user ID;
• role, villa membership and related permissions.

Operational data

• tasks, assignments, statuses and due dates;
• issue reports and their location within the villa structure;
• comments and discussions;
• photos attached to inspections, tasks or issues;
• activity and status history needed for operational and audit records.

Notification data

• a Firebase Cloud Messaging (FCM) device token used to deliver push notifications.

Villa Manager does not claim to collect analytics identifiers, advertising identifiers or cross-site tracking data because those functions are not used in the application.

4. How data is obtained

An authorized administrator provides profile and access data. Authorized users create operational records, comments and photos as they use the application. Firebase creates an FCM token for a device when notifications are enabled.

5. How data is used

• to authenticate users and verify access;
• to assign, carry out and review tasks;
• to conduct daily inspections;
• to report, discuss and resolve issues;
• to maintain responsibility and activity history;
• to send relevant operational notifications;
• to provide security, support and comply with applicable obligations.

6. Firebase services

The application uses Google Firebase as a technical service provider:

• Firebase Authentication for email sign-in and session management;
• Cloud Firestore for profiles, memberships, tasks, issues, comments and activity history;
• Firebase Storage for photos that users attach to operational records;
• Firebase Cloud Messaging for push notifications and device FCM tokens.

Provider processing may take place in countries outside the user’s country under applicable contractual and other transfer safeguards.

7. Who can access data

Data is available only to authorized villa members according to their role and permissions, authorized administrators, and Firebase to the extent needed to provide infrastructure. We do not sell personal data or share it with advertising networks.

8. Retention

Profiles and access are generally retained while an account is active. After deactivation, a profile, access rights and FCM token may be removed. Operational and audit records may be kept longer in a minimal or de-identified form where needed for history integrity, security, dispute resolution or legal compliance. Photos are kept while needed for their related operational record or another lawful purpose.

9. Security

We use authentication, role-based permissions and Firebase access rules to limit data handling. No storage or transmission method can guarantee absolute security.

10. Your rights and requests

Depending on applicable law, you may request access, correction, deletion, restriction or a copy of your data, and may object to certain processing. An administrator may also deactivate account access. Send requests to support@autodrive.cy. We may need to verify the account email and villa membership, but we will not ask for your password.

11. Children

The application is not offered for open use by children and does not provide self-registration. Access is issued only by an authorized administrator for a private operational purpose.

12. Changes and contact

We may update this policy when the application or legal requirements change. The latest revision date appears above. For privacy questions, contact support@autodrive.cy.